Event Approval

For help completing this form please view the Planning an Event guidance notes

An asterix * indicates a required field.

Notes:
(i) Please supply as much information as possible, because after this application has been submitted,no additional items may be included without the consent of Waterways Ireland.
(ii) Please check with the Local Authority/Council, or other body as appropriate, as a publicentertainment licence may be required if your event is public and includes alcohol, music, dancingor similar.
(iii) No permanent markings of any type should be made on any natural or artificial surface, nor shouldtrees, posts, fences, etc be damaged or defaced. Any directional or other signs and structuresmust be removed immediately after the event.

Event organisers are required to hold a current policy in respect of Public Liability Insurance (and products liability where appropriate) to the value of £5 million (Northern Ireland) and €6.5 million (Ireland).

Waterways Ireland reserves the right to require a higher limit if deemed necessary.

Organisers are required to provide written evidence of this insurance cover from their Insurer together with that of any exhibitor, band/dance group, sub-contractor, caterer, etc who they have authorised to appear at the event .

Note: If the event is planned within 12 weeks of the date of this application, written evidence of the insurance cover must accompany the completed application form.

Event organisers shall indemnify in full and hold harmless Waterways Ireland, its officers, employees, representatives, servants and agents from and against any loss, damages, proceedings, suits, third party claims, judgements, awards, expenses and costs (including legal costs) incurred by or taken against Waterways Ireland as a result of the negligence, fault, error, omission, act or breach of the event organiser or of its employees, staff, contractors, agents or representatives in the use of the property or for any breach of any agreement whatsoever between the event organiser and Waterways Ireland. The event organisers shall promptly notify Waterways Ireland in writing of any litigation, claim, or threat of legal action to which this indemnity applies.

Event organisers should consider themselves potentially liable for any injuries to participants and any damage to fixtures or property. No part of this form exempts organisers from any duty of care or other legal responsibilities associated with the running of the event.

Event organisers are required to provide a risk assessment. We have provided a template to download for your convenience. For larger events (500+ persons) and those considered high risk a more detailed safety plan with emergency procedures will be required. For help please view the Risk Assessment Guidance notes.

Note: If the event is planned within 12 weeks of the date of this application, written evidence of the insurance cover must accompany the completed application form.

Event organisers have a legal responsibility to ensure the health, safety and welfare of those involved in the event and those attending.

You are requested to notify An Garda Síochána / Police Service of Northern Ireland (PSNI) and other appropriate emergency services if relevant. Please indicate which emergency services have been contacted and note any relevant comments.

If permission is granted for the event, I hereby agree with the conditions set out in this form and to comply with the terms and conditions (if any) on the approval letter which will be issued from Waterways Ireland prior to the event and all reasonable instructions given by all Authorised Officers of Waterways Ireland.

Please note permission, if granted, will be based on the information you have provided. Any subsequent changes to your event plans will also need to be approved.

Waterways Ireland appreciates an acknowledgement of the use of its waterways and facilities in publicity material produced by the event organisers.

I agree to forward the following:

Site Location Map, including proposed car parking area

Is the proposed date of the event within 12 weeks of the application date?
No
Yes - I have also enclosed:

Written Evidence of Insurance Cover from Insurer of Event
Risk Assessment
Safety Plan with emergency procedures (for larger events 500+)

Email: Inspectorate.Athlone@waterwaysireland.org